At East Ilsley Local History Society we take your privacy seriously, and will only use your personal information to manage our relationship directly with you if you contact us, to provide you with the services and information you have requested from us.
This document covers:
- The types of information we collect about you
- How we collect and use it
- Who we might share it with
- The steps we`ll take to make sure it stays private and secure
- Your rights to your information
Who we are
When we say “we”, we mean East Ilsley Local History Society, which is an in England, United Kingdom. The secretary is Eric Saxton (School House, East Ilsley, RG20 7LP, UK) who is the “data controller” for the information in this overview.
The information we collect
- Directly from you, if you contact us.
- From website cookies (see our separate Cookies Policy, below.)
Why we`ll keep your information
We will retain your details for two specific reasons:-
- Where we legally have to keep your details – e.g. we have a legal obligation to keep invoice details for any purchase made through East Ilsley Local History Society, to comply with HMRC`s requirements. This requires that we keep copies of invoices and receipts. We will only keep the details you see on your invoice for these purposes, along with a record of transactions within any finance and accounting software we may use.
- For legitimate interests: this is where it will help us to identify you when you contact us again, or to contact you proactively – for example to provide you with updates about new information we have, which we feel may be of interest for you. This data will include any phone numbers, email addresses, postal addresses and any other details you have provided us with.
How we`ll use your information
We will use your data to provide you with any products and services you`ve requested, and to contact you on occasion about any specific new information and products which we feel you would directly benefit from.
We`ll only use your information where we`re allowed to by law e.g. carrying out an agreement we have with you, fulfilling a legal obligation, because we have a legitimate business interest or where you specifically agree to it.
Who we can share your information with
We will only share your information with other companies or individuals where it is essential to do so, in order to manage and run our website, and provide the services and information you request from us. We will never share your information with any other third party without your explicit permission to do so.
We WILL share your information where we have a legal obligation to do so e.g. with the police and other legal authorities, or with HMRC where we have a legal compliance obligation to do so, and with any legal regulatory or insurance provider should the need arise.
How long we`ll keep your information
How we`ll store your information
The information we keep is stored on industry-leading 3rd party cloud-based storage and systems (which act as Data Processors for our data), all of which comply with ISO27001 or similar security standards, and your information will never be shared with any company other than as part of storing our data for us in the most secure and safe manner. We will never share or sell your data to any other company, for any other purpose, including for marketing.
We may also keep local copies of your information on local devices (phones, laptops, computer etc.) All of these are secured with complex passwords and/or biometric authentication systems, as provided by Microsoft Windows, Linux, Apple OS/iOS, or Android OS.
The only rare exception to the above is where we`ve specifically gained your permission to do so, for a specific purpose, or have a legal obligation to share your details.
Transferring your information overseas
You have a number of rights relating to your information e.g. to see what we hold, to ask us to share it with another party, ask us to update incorrect or incomplete details, to object to or restrict processing of it, to make a complaint etc.
Should you wish us to remove any of your information, or have any other issues, simply email us at firstname.lastname@example.org and we will be happy to remove them (other than where we have a legal obligation to keep them) within 15 working days, and we`ll confirm with you directly once it`s been done, and provide details of any data we have a legal obligation to keep. If you have a concern about how we are handling your information, please do contact us in the first instance. You also have the right to raise your concerns with the Information Commissioners Office (ICO), by following their procedures, which can be found at www.ico.org.uk.
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